OneDrive for Business

What is it?

OneDrive gives you cloud based storage and connects you to all your files online. It lets you store and protect your files, share them with others, and allows you to access to your files from anywhere, across all your devices. Files and folders in OneDrive are all private until you decide to share.

OneDrive for Business works well for:

  • ‘My documents’ scenarios- store all of your files in OneDrive.
  • Simple sharing of documents between small groups of collaborators.
  • Storing data in ‘the cloud’ where compliance and security can be enforced.
  • Syncing files to mobile computers and devices for working offline or remotely.


If you are having issues with OneDrive, you can use the in-app help function for assistance. The help icon is the ‘?’ located top right.

If this doesn’t resolve your issue you can contact the IT Support Centre.  

For access and to set up OneDrive, follow these instructions.   

Instructions for staff and postgraduate research students on how to install Microsoft 365 are available here: 

Learning about OneDrive

Learn the basics of creating, uploading and saving files in OneDrive.

Learn the basics of creating, uploading and saving files for mobile and Mac users.

Learn how to share and collaborate in OneDrive.

Information handling

Continue to adhere to the Information Governance Office Best practice guidance on sharing and storing information and Records Retention Schedule whenever you’re working with data.

Need help on information handling? Contact your Information Governance Guardian.


OneDrive for Business has some limitations to be aware of, such as invalid file names and file types when synching with SharePoint, for example.

Top tips

  • Your OneDrive has 1TB of storage which is 200 times the amount of the standard P drive.
  • The drive can be accessed in the same way as your P drive when you save items or in Windows Explorer. It can also be accessed online from and from here you can work on your documents online.
  • When working collaboratively on OneDrive documents, make sure the documents are then being transferred to and stored in an appropriate location depending on the type of data e.g. Research data in a Research Data Storage Space.