Microsoft OneNote

What is it?

Microsoft OneNote is a tool for free-form information gathering and multi-user collaboration. You can collate notes, drawings, screenshots and audio clips to be shared with other OneNote users.

Microsoft OneNote will allow you to:

  • Collaborate with your colleagues on a workbook in real time.
  • Password protect your workbooks ensuring any sensitive information is kept secure.
  • Record ideas and information on the go using the OneNote mobile application.
  • Support your notes with multimedia (text, images, audio, video etc.)
  • Integrate your work with other applications including Microsoft Outlook.


Instructions for staff and postgraduate research students on how to install Microsoft 365 are available here:

Here are some instructions for staff and postgraduate research students on backing up OneNote and using OneNote after being transferred to Microsoft 365 - OneNote:

OneNote offers a self-support model. If you are having trouble with OneNote visit the Troubleshooting page.

Learning about OneNote

You can learn about all the elements of OneNote in Microsoft’s OneNote Training.

Learn the basics of OneNote with this Getting Started guide.

Learn about taking notes and formatting notes.

Learn about drawing and sketching.

Learn about sharing and syncing.

Learn about staying organised.

Information handling

Continue to adhere to the Information Governance Office Best practice guidance on sharing and storing information and Records Retention Schedule whenever you’re working with data.

Need help on information handling? Contact your Information Governance Guardian.

Share your thoughts and feedback

Join us in exploring Microsoft 365 and keep up to date with news and events on the University’s Microsoft 365 Yammer community.