Microsoft OneNote

What is it?

Microsoft OneNote is a tool for free-form information gathering and multi-user collaboration. You can collate notes, drawings, screenshots and audio clips to be shared with other OneNote users.

Microsoft OneNote will allow you to:

  • Collaborate with your colleagues on a workbook in real time.
  • Password protect your workbooks ensuring any sensitive information is kept secure.
  • Record ideas and information on the go using the OneNote mobile application.
  • Support your notes with multimedia (text, images, audio, video etc.)
  • Integrate your work with other applications including Microsoft Outlook.

OneNote is accessible as a desktop application and as an online version via Functionality differs slightly between the two so its worth trying both options.


The help available within each application should be the first place to visit for ‘how to’ questions. The help function can be accessed by pressing the F1 key or going to the ‘Help’ menu on the top ribbon in most Microsoft 365 (M365) applications.

For further help with OneNote, please visit the M365 Help and Support site. Here you will find:

OneNote is self-supported, meaning that IT Services do not have any special knowledge of this application. However, if you are unable to resolve your query or if you appear to have a technical issue, you can contact the IT Support Centre.  

Instructions for staff and postgraduate research students on how to install Microsoft 365 are available here:

Here are some instructions for staff and postgraduate research students on backing up OneNote and using OneNote after being transferred to Microsoft 365 - OneNote:

Learning about OneNote

Microsoft provide a number of written resources which tell you more about OneNote:

Information handling